2022 Pacific Northwest Veterinary Conference (PNWVC) Attendee Liability Waiver and Participation Agreement
The Pacific Northwest Veterinary Conference (PNWVC) will follow all state and local requirements, our hotel, convention and event center COVID-19 policies, and the most current mask guidance from the Centers for Disease Control & Prevention (CDC) at the time of the event. Attendees and their guests ages five and older will be required to be fully vaccinated against COVID-19 or have obtained a negative result of a test for COVID-19 within 72 hours of the event. The WSVMA may change this policy at any time based on changing conditions in the COVID-19 pandemic and/or changes to city, county, state, or federal governmental policies. Questions surrounding this policy can be directed to the WSVMA office at [email protected] or by calling (425) 396-3191.
By registering for the PNWVC 2022, I am acknowledging that I understand the highly contagious nature of Coronavirus/COVID-19, and that current medical knowledge of the virus, including its transmissibility and risk remains uncertain, particularly in light of evolving variants of the virus. Currently, there exists no cure for the virus, and that individuals with certain medical conditions may be at high risk for the disease.
I also understand that the CDC, as well as many other public health authorities, continue to recommend practicing social distancing, frequent hand washing, and the wearing of masks under certain circumstances, even for persons who may have been vaccinated for the virus.
Although PNWVC, WSVMA, WSAVT, Greater Tacoma Convention Center, and Marriott Hotels may have in place preventative measures based on current CDC and governmental guidance in order to reduce the possible spread of Coronavirus/COVID-19 at PNWVC 2022, I understand and acknowledge that neither PNWVC, WSVMA, WSAVT, Greater Tacoma Convention Center, and Marriott Hotels are able to guarantee that these preventative measures will prevent the transmission of the virus, infection and/or illness. I further acknowledge and understand that PNWVC, WSVMA, WSAVT, Greater Tacoma Convention Center, and Marriott Hotels cannot guarantee that I will not become infected with the Coronavirus/COVID-19 while attending PNWVC 2022. Nor is it possible, given the state of current knowledge regarding the virus, to eliminate all risk of transmission and the potential health consequences of such exposure.
I also understand that the risk of becoming exposed to and/or infected by the Coronavirus/COVID-19 may result from the actions, omissions or negligence of myself and others, including, but not limited to on-site contractors, venue staff and guests, other meeting attendees, and their families, as well as members of the general public who I may come in contact with while traveling to and from, and while attending the PNWVC.
Assumption of Risk
I have read and understand the above risks and warnings concerning COVID-19 and I nevertheless expressly assume all of the aforementioned risks including the risk of being exposed to, contracting, and/or spreading COVID-19, in order to be able to attend and participate in person at the PNWVC from September 30 – October 2, 2022.
Furthermore, I understand that PNWVC may immediately remove or prohibit me from in person activities at the PNWVC if I exhibit symptoms associated with COVID-19, or if I fail to comply with any safety procedures stipulated by PNWVC, WSVMA, WSAVT, Greater Tacoma Convention Center, or Marriott Hotels. By agreeing to this Notice and Release, I voluntarily assume all of the aforementioned risks including, without limitation, any exposure to, or infection by, COVID-19, and hereby release and agree to hold PNWVC, WSVMA, WSAVT, Greater Tacoma Convention Center, and Marriott Hotels harmless from and waive on behalf of myself, my heirs, and any personal representatives, any and all causes of action, claims, demands, damages, costs, expenses and compensation for damage or loss to myself and/or property that may be caused by any act, or failure to act of PNWVC, WSVMA, WSAVT, Greater Tacoma Convention Center, and Marriott Hotels. Furthermore, by this Notice and Release, I intend to discharge PNWVC, WSVMA, WSAVT, Greater Tacoma Convention Center, and Marriott Hotels, its officers, directors, employees, volunteers, representatives, and contractors, from any liability or claim that I, my heirs, or any personal representatives may have against any of them with respect to any bodily injury, illness, death, medical treatment or property damage that may arise from, or in connection to my participation in the PNWVC 2022.
Code of Conduct
WSVMA is committed to providing a safe, productive, and welcoming environment for all meeting participants and staff. All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, staff members, service providers, and all others are expected to abide by this Code of Conduct. This Policy applies to all WSVMA meeting-related events,
including those sponsored by organizations other than WSVMA but held in conjunction with WSVMA events, on public or private platforms.
WSVMA has zero-tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants or our staff at our meetings. If you experience harassment or hear of any incidents of unacceptable behavior, WSVMA asks that you inform Candace Joy, Chief Executive Officer, [email protected]vma.org or 800-399-7862, so that we can take the appropriate action.
Unacceptable Behavior is defined as:
- Harassment, intimidation, or discrimination in any form.
- Verbal abuse of any attendee, speaker, volunteer, exhibitor, WSVMA staff member, service provider, or other meeting guests. Examples of verbal abuse include but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or threatening or stalking any attendee, speaker, volunteer, exhibitor, WSVMA staff member, service provider, or other meeting guests.
- Disruption of presentations during sessions, in the exhibit hall, or at other events organized by WSVMA throughout the meeting. All participants must comply with the instructions of the moderator and any WSVMA or Facility staff.
- Presentations, postings, and messages should not contain promotional materials, special offers, job offers, product announcements, or solicitation for services except where specifically allowed. WSVMA reserves the right to remove such messages and potentially ban sources of those solicitations.
WSVMA reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident of unacceptable behavior, and WSVMA reserves the right to prohibit attendance at any future meeting, virtually or in person.
Registration and attendance at, or participation in the Pacific Northwest Veterinary Conference or other WSVMA meetings and other activities constitutes an agreement by the registrant for WSVMA’s use and distribution (both now and in the future) of the registrant or attendee’s contact information on attendee lists. I acknowledge that my email will be shared with conference exhibitors for marketing purposes.
By taking part in this event you also grant the WSVMA full rights to use the images resulting from photography and/or video filming, and any reproductions or adaptations of the images for membership recruitment, publicity or other purposes. This might include (but is not limited to), the right to use them in WSVMA’s printed and online publicity, social media, news releases and marketing materials. I also acknowledge that my email will be shared with conference exhibitors for marketing purposes.
Cancellations received on or before September 7, 2022 will receive a full refund, less a $50 processing fee. After September 8, 2022 and before September 26, 2022, there is a 20% administrative charge for cancellations. No refunds for cancellations received after September 26, 2022; no shows receive no refund.